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Free Scheduling Poll

Find a time to meet without the back and forth

Pick a few dates and times, share one link, and see when everyone is free. It's free, and nobody needs an account to answer. Times show in each person's own zone.

People choose
Meeting length

Times are in your time.

Calendar

Tap the days that could work.

Times for each day

Pick a day on the calendar, then add times.

    Anyone with the link can answer, results show after they answer, answers can be changed.

    Free. Next, confirm your email to publish. No password, no card.

    Trusted by teams who need fast decisions

    Trusted by the biggest sites

    Dates and times, or just dates?

    The first choice in the builder decides how much work your group has to do, so it is worth getting right.

    Specific times

    People vote on specific slots: Tuesday 9:00 AM, Tuesday 1:00 PM, Wednesday 9:00 AM. Use it when the meeting has a fixed length and you need a start time.

    • Team meetings and client calls
    • Interviews and one to one sessions
    • Anything already in someone's calendar

    Whole days

    Every date becomes a single All Day option. People tell you which days work and you settle the hour later. Far quicker to answer, so more replies come back.

    • Dinners, socials and group trips
    • Training days and workshops
    • Large groups where times never line up

    Your first day starts empty, with one-tap suggestions and a box for any other time. Each day you add after that copies the times you set last, and every day can still have its own times.

    Scheduling poll flow: a calendar with selected dates and time slots, a single share link, and a grid showing who is available
    Pick the dates and times that could work, share one link, and watch the availability grid fill in.

    How many time slots should a meeting poll have?

    Every extra option costs you replies. Twenty slots reads like homework and people put it off. Two slots usually fails, because if neither works you are back where you started.

    3 to 6

    slots spread across two or three days is the sweet spot for a group meeting poll.

    Spread options across different days

    Five slots on one afternoon only helps the people who are already free that afternoon. Two days beats one.

    Include one safe slot

    Add a time you are fairly confident everyone can make. It gives the poll a fallback instead of a second round.

    Set the meeting duration honestly

    It is written into the calendar invite at the end, so a 30 minute setting on a two hour workshop causes real problems.

    For big groups, poll days not times

    Day only polls come back faster. Pin the exact hour once you know which day has the most people.

    If you also need to ask about length, format or recurrence rather than just availability, there are 35 ready made questions on the meeting availability poll questions page.

    Who can respond, and what they can see

    Settings has four choices for who can answer. Pick the loosest one you can live with, because every extra step loses responses.

    Anyone with the link

    Voter doesOpens the link, types a name and taps the times that work.

    Best forFriends, clubs and most team meetings. The fastest way to get answers.

    Name and email

    Voter doesGives a name and an email address before submitting.

    Best forA clean attendee list, and follow up you can actually send.

    Verified email

    Voter doesEnters a six digit code emailed to them.

    Best forVotes that need to be real. Stops duplicates and impersonation.

    Invite only

    Voter doesGets the link by email from you. Other addresses are turned away.

    Best forBoards, panels, HR, anything confidential.

    Choose who sees the results

    Everyone, after they answerThe default. Nobody is swayed by earlier answers.
    Everyone, any timePeople see who picked what before they answer.
    Only mePeople see the totals for each time, never who picked what.

    Choose Only me when people should not see each other's names or email addresses. You can also let people change their answer, allow "if need be" answers, and set a deadline.

    Four access levels for an availability poll, from an open anonymous link through to an invite only allowlist
    From a fully open link to a locked allowlist. The tighter the level, the fewer replies you get, so only go as strict as you need.

    How the best time is chosen

    Every slot is scored as votes come in, and the highest scoring slot is shown at the top as the best time.

    2 points
    for every Yes on a slot
    1 point
    for every Maybe on a slot
    0 points
    for a slot left blank

    That scoring is worth understanding, because a slot with six maybes can outscore a slot with three clear yeses. The best time card also says how many people can make it, and how many of those only if need be, so check that line before you commit to anything.

    Underneath it sits the full grid: every person is a row, every slot is a column. That is where you spot the single person blocking an otherwise perfect time, so you can go and ask them directly instead of running another round of options.

    Meeting poll results grid with the winning time slot lifted above the votes and a calendar invite ready to download
    The best time rises to the top. Pick it, and everyone who left an email gets the details and a calendar file.

    Everyone sees the times in their own time zone

    Propose 9:00 AM in London and a colleague in New York sees 4:00 AM, on the right date. There is nothing to configure and nothing to write in the title.

    Your zone is detected

    You build the poll in your own time zone and it is picked up automatically. Planning from somewhere else? Change it in one tap.

    Each voter sees their own clock

    Every slot is converted when the link is opened, so nobody has to do the arithmetic or second guess the date.

    It tells them it converted

    When a slot really has shifted, the poll says so above the grid: times shown in their zone, converted from yours.

    Whole day options are the one exception

    If you poll dates only, those stay the same date for everybody. A whole day has no clock time to convert, and shifting it would show your Friday as Thursday to anyone in an earlier zone. The poll says so above the grid: whole-day options are not converted between time zones.

    Closing the poll and sending the invite

    1. 1
      Set a response deadlineThe poll locks itself at that moment, so there is no chasing required.
    2. 2
      Or close the poll by handThe moment you have enough answers, whether or not a deadline is set.
    3. 3
      Finalize a slotEveryone who left an email, everyone you invited, and you get the details and a calendar file. Others see the final time on the poll page.
    4. 4
      Download the calendar fileDrops straight into Google Calendar, Outlook or Apple Calendar.
    5. 5
      Manage it from anywhereYour private manage link arrives by email the moment the poll goes live. It opens your poll with full control on any device.

    Scheduling poll questions

    Is the scheduling poll free? +
    Yes. Building a poll, sharing it and collecting responses is free. There is no password or account to set up: you confirm your email with a 6-digit code when you publish, so we can send you the private link that manages your poll.
    Do people need an account to vote? +
    No. On the default setting they open the link, type their name and tap the times that work. No email and no signup. You can ask for an email or a verified email instead, but each extra step costs you some replies.
    Can I run a poll for dates only, without times? +
    Yes. Choose Whole days instead of Specific times and every date becomes a single All Day option. It is the quickest kind of poll to answer, which makes it a good choice for large groups, or for picking a date before you pin down an hour.
    Does the poll handle time zones? +
    Yes. Your time zone is detected when you build the poll, and you can change it if you are planning from somewhere else. Every time is shown in each voter's own time zone when they open the link. Whole day options are the exception: a date has no clock time, so it stays the same date for everyone.
    Can someone change their answer after voting? +
    Yes, as long as Let people change their answer is on in Settings. It is on by default. They reopen the poll and their previous answer is loaded, ready to change.
    How is this different from when2meet or a Doodle poll? +
    People can answer yes or "if need be" for each time, or leave it blank, so you can tell a genuine yes from a reluctant one. You also choose who can answer, from anyone with the link through to invited people only, and who sees the results, plus a calendar invite at the end. As with when2meet, nobody needs an account to take part.
    Can I stop people responding after a certain date? +
    Yes. Set a response deadline in Settings and the poll locks itself at that time, or close the poll by hand whenever you are ready.
    Can I hide who voted for what? +
    Yes. Under Who sees the results, choose Only me. Voters then see the totals for each time, but never who picked what. Or choose Everyone, after they answer, so nobody sees other answers before giving their own.
    Can I invite people by email? +
    Yes. Once the poll is live, paste a list of addresses (up to 50 at a time) and each person gets the link by email. For an invite only poll, add the addresses in Settings before you publish it. Sharing the link yourself works just as well.
    What if I lose the link to my poll? +
    Look for the email we sent when your poll went live: its manage link opens the poll with full control on any device. You can also open the poll, choose I'm the organizer and confirm your email again. This browser lists your recent polls on this page too.

    Create your scheduling poll

    Pick your dates, share one link, and let the group decide.

    Build my poll